To see an estimate of the employee’s earnings for the pay period, select “calculate check.” This information can be taken from the employee’s state Form W-4. Fill in the employee’s state tax informationĪgain, this includes the employee’s filing status, number of allowances, and additional withholdings. If you don’t yet have the employee’s W-4, the calculator can fill in tax rates to help you create a semi-accurate paycheck estimate. This is information you should be able to glean from the employee’s Form W-4. This includes the employee’s filing status, number of allowances, and additional withholdings. Fill in the employee’s federal tax information The tool calculates overtime pay using time and a half. One thing to keep in mind for California employees is that this calculator does not account for double-time pay. If the employee earned overtime, input in the number of overtime hours they worked. This is your opportunity to add in any additional pay they should receive this pay period. If the employee is hourly, you should see four fields: overtime worked, bonus, commission, and salary. If the employee is salaried, you will only see two fields: bonus and commission. Input any additional pay the employee receives Then select the pay date and the employee’s pay frequency-or, rather, if you pay them weekly or every two weeks. You’ll put that into the field labeled “amount.”
Instead, you’ll need to know how much the employee makes each pay period. If the employee is salaried, both the “pay rate” and “hours worked” fields will disappear. If the employee worked more than 40 hours, and thus accrued overtime, record 40 here and save the rest for “additional pay.”
If the employee is hourly, input their hourly wage under “pay rate,” and fill in the number of hours they worked that pay period. Start with “pay type” and select hourly or salary from the dropdown menu. You should see fields that say pay type, pay rate, hours worked, pay date, and pay period. This will help the tool calculate some of the employee’s local taxes. This includes just two items: their name and the state where they live. Here’s a step-by-step guide to walk you through the tool. This free paycheck calculator makes it easy for you to calculate pay for all your workers, including hourly wage earners and salaried employees.
If you live in California, New York, or Texas, where local laws go beyond federal requirements, you’ll want to be especially diligent. Underpaying employee overtime is one of the most common labor law violations businesses commit. Fail to pay employees fairly under federal, state, or local laws, and you may find yourself facing thousands of dollars in fines. It’s an essential part of operating your business legally. Having accurate paychecks isn’t just important for employees. Why is it important to have accurate paychecks?
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